forwarding email to Gmail has a delay! help!

[ADARAN]

Hi Guys!! Hope you can help me, i have a few email accounts on cpanel but instead of check email in horde or roundcube, my boss wants to use gmail.

I have read that is better use email forwarding because is faster than the POP configuration, so I did that, I have add some email forwardings for my email accounts.

For some reason when I do the test and send an email to that accounts (with the email forwarding) and I check horde inbox, the emails arrives in 45 seconds, but it takes 2 minutos to arrive in gmail....do you know how can I solve this???

Pleaseee!!!

Thanks

Angie.

 

[cPanelLauren]

I have read that is better use email forwarding because is faster than the POP configuration, so I did that, I have add some email forwardings for my email accounts.

To begin, I absolutely would not stand by that, this is, to be honest, terrible advice. There is nothing faster about forwarding, in fact, forwarding mail will end up getting your server blacklisted by Gmail in many cases.

When you forward mail it leaves the senders servers, goes to yours, waits out any delays there, is processed, then is sent on to its destination and the process repeats itself.

I would ALWAYS recommend you configure your account within Gmail's -> Settings -> Accounts and Import UI

 

[sparek-3]

To begin, I absolutely would not stand by that, this is, to be honest, terrible advice. There is nothing faster about forwarding, in fact, forwarding mail will end up getting your server blacklisted by Gmail in many cases.

When you forward mail it leaves the senders servers, goes to yours, waits out any delays there, is processed, then is sent on to its destination and the process repeats itself.

I would ALWAYS recommend you configure your account within Gmail's -> Settings -> Accounts and Import UI

While I agree on principle. I think the issue is - when you POP mail into a Gmail account... those POP checks are only done at sporadic intervals. For example, it may have POP'd mail now, someone sends a message to the email address that is to be POP'd, and if Gmail doesn't check for POP for another 20 minutes, then it'll be 20 minutes before the message arrives in your Gmail. So there can be a delayed in this type of setup.

Having said that... I still agree with what you are saying. The risk is just too great of Gmail catching a forwarded spam message and blacklisting the server if you use a forwarder. Then not only does your forwarder not work, but anyone else sharing that server that is trying to send an email to Gmail will have trouble sending out that message.

So ultimately I do agree with POP'ing mail into a Gmail account over a forwarder - but I can also understand some of the concerns.

Course... my argument would be, if the boss only wants to check his Gmail account... he should be telling his contacts to write to him at the Gmail account. Claims that that doesn't look professional? Well... deal with it. Either check the mail with Roundcube, a real email accounts, POP it into their Gmail account, or just advertise their Gmail address and bypass their domain name entirely. Those are your free (or at least no extra cost) options.

Another alternative is to purchase a Google Suite for the domain name so that you can use Gmail for the domain name. But, to me, that's rather expensive. Something like $5/mo per email address. Which, I guess if the domain name just has the one email address - it might not be too bad. But if it's got 10 or 20 email accounts, that $50 to $100 extra per month. I guess this is a good way for Google to stem the herd so to speak.

 

[cPanelLauren]

For example, it may have POP'd mail now, someone sends a message to the email address that is to be POP'd, and if Gmail doesn't check for POP for another 20 minutes, then it'll be 20 minutes before the message arrives in your Gmail. So there can be a delayed in this type of setup.

You're right, it doesn't. I POP one account into Gmail this way and it does occasionally drive me a bit nuts if I'm waiting on something - though I know for mail like that I can check the server for it.

I did just come across something pretty interesting here Gmail Pop3 Sync Frequency - Gmail Help which indicates that Gmail now pulls from those POP'd in accounts on refresh when you hit the refresh button in Gmail - I just gave it a shot on my own and it successfully checked for messages without me having to go to Settings -> Accounts and Import -> check mail

 

[sparek-3]

Indeed, there is that functionality. Originally that was a Gmail Labs addon, I remember adding it to my Gmail way back when (apparently when there was such a thing called Gmail Labs).

Unfortunately there's no keyboard shortcut or keypress combo that can be used to "refresh" Gmail - so you have to actually click the Refresh button.

I think it still only checks once a minute if you click Refresh or maybe it's spread out longer if you constantly click Refresh (because you know some people will!)

But to reiterate... I still like this option better than forwarding. Forwarding mail off of the server is bad.

 

[cPanelLauren]

Indeed, there is that functionality. Originally that was a Gmail Labs addon, I remember adding it to my Gmail way back when (apparently when there was such a thing called Gmail Labs).

Unfortunately there's no keyboard shortcut or keypress combo that can be used to "refresh" Gmail - so you have to actually click the Refresh button.

I think it still only checks once a minute if you click Refresh or maybe it's spread out longer if you constantly click Refresh (because you know some people will!)

But to reiterate... I still like this option better than forwarding. Forwarding mail off of the server is bad.

Yea, it's not a perfect solution by any means, though better than hourly checks which is what I noticed it was doing on mine. Someone in that thread mentioned an addon that would do this for you but I've not tried/vetted anything like that.

I remember adding it to my Gmail way back when (apparently when there was such a thing called Gmail Labs).

Me as well. I've been using Gmail since beta...now I feel old.

 

[ADARAN]

Thank you all for your advices, so I will change the configuration and I will use POP, thank you so much!!!